TERMS AND CONDITIONS
FEDERAL MOTOR CARRIER SAFETY REGULATIONS
•Your driver can drive up to 9 hours/ 500 miles per day and then must have 8 consecutive hours off duty before driving again.
•Your driver may work for up to 14 hours, which includes both driving and nondriving duties.
•Once the 14-hour limit is reached, the driver must have 8 consecutive hours off duty before driving again.
•These Federal requirements are intended to ensure that drivers have adequate rest and promote the safety of our guests. Remember the safety of our passengers is the number one priority.
DEPOSITS/FINAL PAYMENTS
•A 10% deposit is required to confirm a charter with the final payment due two weeks prior to the date of departure.
•Charters are subject to cancellation if payments are not received by the due dates.
DETAILED ITINERARY
•A detailed written itinerary with estimated number of travelers is due with your signed contract and deposit This is due upon confirmation of the charter.
•The itinerary should include times, a physical address for all pickups and all destinations and a Point of Contact name and cell number.
•Each charter price includes one pickup. A fee will be charged for each additional pickup. Pickups that are not listed on the itinerary will not be made.
•Complete itinerary is due to our office no later than the balance due date, which is 2 weeks prior. Delay in getting this in will result in a $150 late fee added to the charter.
•Your motor-coach driver works hard to accommodate customer requests but in the case of making unplanned stops or detours, sometimes he or she is simply UNABLE to oblige. Just like an airline pilot, the number of hours that any one motor coach driver can be on duty is strictly limited by U.S. Federal law. There will be an additional fee if group deviates from itinerary planned without approval from the office.
ADDITIONAL COST AND CHARGES
•The customer is responsible for the driver’s single accommodations per bus.
•If the trip requires multiple drivers, customer must provide a separate room for each driver.
•If the customer is staying overnight at a Camp, they must book the driver a hotel room.
•The customer is responsible for any/all parking fees, tolls and permits needed for the trip.
•Ask your Sales Agent for an estimated cost of these charges for your trip.
OVERTIME
•The price of one day trip is based on a maximum of 12 hours of service. If the day trip exceeds 12 hours of service, a minimum additional fee of $350.00 will be added to the charter.
•There is a 3% credit card processing fee for any debit/credit card transaction
Ask your Sales Agent for an estimated cost of these charges for your trip.
CANCELLATION POLICY
•To insure a full refund of your deposit you must cancel 30 days prior to your departure date.
•For cancellations made 7 days or less prior to departure date, 50% of the total balance will be charged.
•For cancellations made once the trip is in progress, there will be no refunds.
GRATUITIES
•We recommend issuing gratuities for the driver/ escort who accompany the group estimated at $50.00 per day/ 10% of the charter price.
•You may choose to add this to the total charter cost or give the funds directly to the driver when excellent service is rendered.
DAMAGE/CLEAN-UP EQUIPMENT
•PLEASE NO GUM, SUNFLOWER SEEDS, CANDY, CUPS OR CANNED DRINKS ON THE VEHICLE!
•Any damage to seats, windows, blinds, or other parts of the vehicle caused by any member of the client’s party are the responsibility of the client.
•Excessive and unusual clean up needed (defecation, regurgitation, excessive debris, spills, etc) will be assigned $500.00 clean up fee per bus.
•Please look over the coach with your driver at the end of the trip to make sure your group did not leave damage or mess.
PICKUP AND DROP-OFF (CRUISES, AIRPORT, ETC)
•Luggage space is limited to 1 large bag per person to be stowed in the baggage bays below.
•Please examine the bus at the end of your trip with your driver to be sure no one has left any personal items on board.
•Kelly Tours, Inc. cannot be responsible for items left on the bus.
AMENITIES/ASSIGNMENT
•Our 38-56pax Motorcoaches have a restroom, WiFi, DVD player and outlets which are included in the cost.
Dear Valued Customer,
Fuel prices continue to be volatile in the motorcoach industry. While we have made every attempt to resist seeking relief, the increase in fuel prices has placed an undue burden on our company. Due to this situation, we can no longer continue to absorb these increased costs.
Therefore, we have determined that a fuel surcharge must be added to all charters starting March 11, 2022. This fuel surcharge will be separate from our base rate and will be shown as a separate entry on future invoices. We have explored many options on the best way to implement this fuel surcharge and remain competitive in the marketplace.
At this time with fuel costs between $4.00 – $4.99, a daily fuel surcharge of 8% of the charter price will be added to all existing charters and future charters, until such time that fuel prices decrease. We have managed to maintain our prices through fuel increases up to and over $3.00, however we must now react to the current unprecedented hike in the cost of fuel. Should the price of fuel increase over $5.00 per gallon, we will add an additional 3% surcharge to every charter. As the price of fuel decreases, the surcharge will decrease.
Surcharge Breakdown:
Fuel Cost Fuel Surcharge
$3.00 – $3.99 5%
$4.00 – $4.99 8%
$5.00 – $5.99 11%
We appreciate your understanding.
Regards,
Don Adams
President – Kelly Tours, Inc.
